What is Procurement ?
Procurement is the provision of goods, services or work by public funds, or by credit, donations or other similar receipts.
The main steps in the Procurement process
Awarding and administration of contracts
Bid evaluation
Bidding and Bidding process
Preparing the procurement documents
Procurement Planning
Procurements procedure in Divisional Secretariat
01. Receiving items on items to be procured to the Accounts Division with relevant details.
02. Selecting Purchasing System.
03. Selection of Suppliers to send bids for supplies as required.
04. Quotations for direct suppliers.
05. Quotation for the same suppliers on the due date.
06. Opening of quotations on the appointed day and at the appointed time infront of the the procurement board and the relevant representatives.
07. Submitting the received quotations to the Technical Evaluation Committee (As per procurement committee decisions)
08. Selection of a relevant provider after the assessment.
09. Sending purchase orders to a specific supplier.
10. Checking the goods and taking the goods to the warehouse in the office.
11. Dealing with the relevant payment along with the required documents (eg.Vouchers duly prepared)
12. After the goods are entered in the relevent documents, Release goods to the Requested Parties
